Last updated: 15/10/2025

Welcome to Men In Circle (“Men In Circle,” “we,” “us,” or “our”).

We value your privacy and are committed to safeguarding the personal information you entrust to us. This Privacy Policy explains how we collect, use, store, disclose, and protect your data when you visit our website www.menincircle.com (the “Website”), register as a member, participate in Circles, or otherwise interact with our services (collectively, the “Services”).

By accessing or using our Website or Services, you acknowledge that you have read, understood, and agreed to the terms of this Privacy Policy.

This Policy has been drafted in compliance with:

• The EU General Data Protection Regulation (GDPR)
  

• The UK Data Protection Act 2018
  

• The California Consumer Privacy Act (CCPA)
  

• Other applicable international privacy laws

If you do not agree with this Policy, please discontinue use of our Website and Services immediately.

1. Data Controller and Contact Information

For the purposes of applicable data protection laws, the Data Controller responsible for your personal data is:

Men In Circle LLC
Email: support@menincircle.com
Website: www.menincircle.com

If you have any questions or concerns about how your data is handled, or if you wish to exercise your privacy rights, please contact us using the details above.

2. Information We Collect

We collect and process personal data to provide, enhance, and secure our Services. The information we collect includes:

a. Information You Provide Directly

When you interact with Men In Circle, you may provide:

• Identification data: name, surname, age, nationality
  

• Contact details: email address, phone number (optional), telegram handle, communication preferences
  

• Account data: login credentials and profile information
  

• Payment information: billing details and transaction history (securely processed by third-party providers such as Stripe, PayPal, or Squarespace Payments; we never store full card details)
  

• Participation data: information shared during Circles, events, surveys, or feedback forms

b. Automatically Collected Information

When you use our Website, we may automatically collect:

• IP address, browser type, and device identifiers
  

• Operating system and version
  

• Pages viewed, access times, and referring URLs
  

• Approximate geographic location
  

• Cookies and tracking technologies (see Section 10: Cookies and Tracking)

c. Sensitive Information

Men In Circle may provide spaces where members voluntarily share emotional or personal experiences. Participation is entirely optional. Sensitive data shared during Circles is treated with strict confidentiality and is never recorded or distributed without explicit consent.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To create and manage user accounts and memberships
  

• To facilitate communication between members and Men In Circle staff
  

• To process payments, renewals, and invoices securely
  

• To provide support and respond to inquiries
  

• To customize and improve the member experience
  

• To enforce our Terms and Conditions and protect the integrity of the community
  

• To conduct analytics and service improvement activities
  

• To send marketing communications only with your prior consent

4. Purpose and Legal Basis for Processing

We collect and process your personal information only when there is a lawful reason to do so.
Depending on how you interact with Men In Circle, your data may be used for the following purposes:

1. To create and manage your account and membership.
   
   Legal basis: Processing is necessary to perform a contract or take steps prior to entering into a contract.
   

2. To provide access to online Circles, community events, and related services.
   
   Legal basis: Contractual necessity.
   

3. To process payments, manage subscriptions, and issue invoices.
   
   Legal basis: Contractual necessity and legitimate interest in maintaining accurate records.
   

4. To send essential communications, such as confirmations, policy updates, or technical notices.
   
   Legal basis: Legitimate interest and legal obligation.
   

5. To send newsletters, announcements, or promotional messages.
   
   Legal basis: Consent (you may withdraw consent at any time).
   

6. To ensure the safety and integrity of the Men In Circle community, prevent fraud, and enforce our Terms of Service.
   
   Legal basis: Legitimate interest and legal obligation.
   

7. To conduct analytics, improve user experience, and enhance the quality of our services.
   
   Legal basis: Legitimate interest in improving and developing our platform.
   

8. To comply with applicable laws, regulations, and tax or accounting requirements.
   
   Legal basis: Legal obligation.

5. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law.

Retention periods depend on the type of data and include:

• Account and billing records: up to 7 years (for legal and accounting compliance)
  

• Communication and correspondence: up to 3 years after the last contact
  

• Sensitive or voluntary data shared in Circles: not stored unless explicit consent is given
  

Once the retention period expires, your data is securely deleted or anonymized.

6. Sharing and Disclosure

Men In Circle does not sell or rent your personal data to third parties.

We may share information only with:

• Service providers and business partners who help deliver our Services (e.g., payment processors, hosting providers, analytics tools)
  

• Facilitators or staff members under confidentiality agreements
  

• Professional advisors, such as accountants or legal consultants
  

• Authorities, when required by law, regulation, or legal process
  

All third parties are contractually bound to handle data in compliance with GDPR and equivalent standards.

7. International Data Transfers

As a global community, your data may be transferred and processed outside your country of residence.
We ensure such transfers are protected by:

• Standard Contractual Clauses (approved by the European Commission)
  

• Data processing agreements with third parties ensuring adequate protection
  

• Compliance with applicable data protection frameworks

8. Your Rights (EU & EEA Residents)

If you are located in the European Union or EEA, you have the following rights:

• Access: Request a copy of your personal data.
  

• Rectification: Request correction of inaccurate or incomplete data.
  

• Erasure: Request deletion (“right to be forgotten”).
  

• Restriction: Limit processing in certain cases.
  

• Data portability: Receive your data in a structured, machine-readable format.
  

• Objection: Object to processing based on legitimate interest or direct marketing.
  

• Withdrawal of consent: Withdraw consent at any time for marketing communications.

To exercise these rights, please email support@menincircle.com

9. Your Rights (California Residents - CCPA)

If you are a resident of California, you may also have the following rights:

• To request disclosure of what personal data is collected, used, or shared
  

• To request deletion of personal data, subject to certain exceptions
  

• To opt out of any sale of personal information (Men In Circle does not sell data)
  

• To not be discriminated against for exercising these rights
  

You may exercise your rights by contacting support@menincircle.com

10. Cookies and Tracking

Men In Circle uses cookies and similar technologies to improve functionality, analyze traffic, and personalize user experience.

Types of cookies used:

• Essential cookies: Necessary for website operation
  

• Analytics cookies: To understand user behavior and improve usability
  

• Marketing cookies: For advertising and remarketing (only with consent)

You may manage cookie preferences in your browser settings or via our Cookie Banner.

11. Data Security

We implement strict security measures, including:

• SSL encryption for data transmission
  

• Secure third-party payment gateways
  

• Access control and password protection
  

• Regular system audits and vulnerability testing
  

Despite our efforts, no method of transmission over the Internet is entirely secure. You use our Services at your own risk.

12. Children’s Privacy

Our Services are not directed to individuals under 18 years of age.

We do not knowingly collect data from minors. If we become aware of such collection, we will delete the information promptly.

13. Third-Party Links

Our Website may include links to third-party websites or services. We are not responsible for the privacy practices or content of those external sites.

We encourage you to review their privacy policies independently.

14. Changes to This Policy

We may update this Privacy Policy periodically to reflect legal, operational, or service changes. 

The latest version will always be posted on this page with the “Last Updated” date at the top.

Significant updates will be communicated via email or member dashboard notifications.

15. Contact Us

For questions, concerns, or requests related to this Privacy Policy, please contact us at: support@menincircle.com